FAQ
Find answers to your questions about landowners.
ROYALTY CHECKS
Can I setup Direct Deposit?
Trinity Operating, LLC offers electronic payments. To establish a new direct deposit, or update existing banking information, send a direct deposit application along with a voided check to Owner Relations.
When are royalty checks mailed?
Each month royalty checks will be mailed on the 20th for the Eagleford, South Texas interest and the last day of the month for the Arkoma, Oklahoma interest. If the mailing date falls on a weekend or holiday, checks will be mailed the following business day.
Please allow 10 business days after the check issuing date to contact Trinity Operating regarding missing payment. Stop payment requests will not be processed until 30 days have lapsed. Most financial institutions honor checks for up to 180 days. Contact Owner Relations if you have an issue depositing an expired royalty check.
Why haven't I received my check?
Due to possible mail delivery issues, please wait ten business days before contacting Trinity Operating.
Checks will not be issued until a minimum of $100.00 in royalties has been reached. If the accrued balance is less than $100.00, there will be no check issued that month. You may, however, submit a written request for funds to be issued to you when your accrued amount reaches $25.00.
Smaller revenue amounts that have accumulated more than $10 per owner are disbursed at least once annually.
If the above reasons do not apply, your interest may have been placed in suspense due to a bad address, transfer of interest, or title dispute. Please contact Owner Relations so we can better serve you.
What if my check is lost, stolen, or becomes outdated?
Contact Owner Relations to request payment if your check has been lost, stolen or is outdated. Please have the following information ready:
- Your name
- Your owner number
- Your taxpayer identification number
- Check information, if available (date, number, amount)
Why does my monthly payment sometimes vary/or differ from family members?
Market conditions, regulatory or contractual changes, production activities, environmental conditions, and/or accounting adjustments may be factors affecting your monthly payment.
Regarding family members, ownership between family members may not be equal, one member has not provided a W-9 (TIN or Social Security Number), or they may own interest in other properties.
What kind of taxes are deducted from my check?
Generally, state severance taxes are deducted. Further, if you do not provide us your Social Security Number, we may withhold federal income tax as required by the Internal Revenue Service. If you are a non-resident alien, we may deduct federal income tax from your check.
Why are federal taxes being withheld from my check?
If a valid Tax ID or a Social Security number is not provided to us or if you are a resident of a foreign country, then federal taxes will be withheld from your check.
What are the deductions on my check?
The deductions are usually transportation or gathering charges, as specified on your lease.
Where is my 1099?
1099 forms are mailed via United States Postal Service at the end of January. To receive a mailed replacement or PDF copy email revenue@trinityoperating.com with the following information
- Your name
- Owner number
- SSN or TIN (last 4 digits)
OTHER QUESTIONS
Who is Trinity Operating?
Trinity Operating is the operator of the well(s) referenced on your Division Order and is responsible for disbursing revenue to the owners in the well.
What is a division order?
A Division Order is a non-binding directive, issued by the operator, signed on behalf of the Interest Owner verifying his/her decimal interest of production owned in the well(s). It also provides the owner’s remittance address and taxpayer identification number or Social Security Number.
Who do I contact to determine the calculations of my mineral interest?
Please contact Owner Relations. We can only discuss account information with the record title interest owner or an authorized agent. If possible, please provide:
- Your name
- Your owner number
- Your taxpayer identification number
- Well information (well number, well name)
Where do I send documents to have them recorded?
To ensure chain of title, all conveyance and heirship documents must be filed of record with the county or parish where the property is located. For example, if a well is located in Pittsburg County, OK, then the documents must be filed in Pittsburg County, OK.
How do I change my address?
You should notify Trinity Operating in writing as soon as possible when your mailing address changes. Please sign your letter and include your Social Security Number for verification purposes. For your protection Trinity Operating will not accept address changes by telephone.
How do I change my name?
Trinity Operating requires written documentation to change the name associated with royalty interest. The following documentation is required, depending on circumstances surrounding the change of name request:
- Marriage or divorce: submit a copy of marriage certificate, divorce decree or other document effecting the name change.
- Company or corporation changes name or merges: submit a copy of the Certificate of Name Change or Certificate of Merger.
- A Trust is created: submit copies of the Trust Agreement and a recorded conveyance into the Trust.
- A Trust is dissolved: submit a copy of the Instrument of Dissolution or other appropriate recorded conveyances.
How do I transfer my interest in a property?
For a full or partial conveyance of a mineral, royalty, overriding royalty or working interest, please furnish:
- A copy of the conveyance document recorded in the county and state where the property is located.
- If an unrecorded copy is submitted, the interest will be suspended until we are provided with a recorded copy.
- Address and Social Security/Tax ID number
You may want to seek legal advice when preparing these documents. If transferring to a trust, provide a copy of the document appointing Trustee.
How do I change ownership due to divorce?
Trinity Operating will need a copy of the Final Divorce Decree, and copies of recorded conveyances.
What happens when the interest owner of a well dies?
Title to real property owned by the deceased party passes one of two ways – either by testate succession or by intestate succession. Testate is with a probated Last Will and Testament. Intestate is without a Will, or the Will is not probated. In the absence of a Will, or if the Will has not been probated, title to real property passes according to the Laws of Descent and Distribution for the State in which the wells are located, and not the state of residence.
Depending on the circumstance, certain documentation will be required.
View supporting documentation for testate or intestate will form >
View proof of death and heirship affidavit form >
How do I prove Power of Attorney?
Provide our office with a copy of the Power of Attorney instrument. We are unable to release information to others without a copy in our file.
How do I show proof of guardianships?
When an owner is declared incompetent, furnish Letters of Guardianship issued by the local court.
When a minor reaches the legal age, send a copy of the minor’s birth certificate.
What if I’ve filed for bankruptcy?
Trinity Operating will need copies of the court order appointing the Trustee, and if appropriate, the recorded Conveyances and the court order confirming any sales.
How do I establish termination of joint tenancy upon death?
Furnish a copy of the death certificate for the deceased owner, and the social security number and address of the new owner.
What is a Life Tenant?
May also be referred to as a “Life Estate”. When an owner of a life estate dies, Trinity Operating will need a copy of the death certificate and the names, addresses and social security numbers of the persons who own the Remainder and who succeed to the interest. In some instances, we will need further information including a copy of the documents which originally create the life tenancy and named the successors.